For Penn Students

University of Pennsylvania recognized student clubs can submit an online room request.  This includes reservations for club meetings, conferences and special events.

Fall Semester Requests:

Approved student clubs can submit room requests for regular club meetings as early as April 15th for the upcoming fall semester. Requests submitted prior to this date will not be accepted.  Space for student clubs is restricted from 9:00am to 4:30pm Monday through Thursday due to classroom usage for courses. Please refer to the special events section of this page regarding requests for conferences and special events.

Spring Semester Requests:

Approved student clubs can submit room requests for regular club meetings as early as November 15th for the upcoming spring semester. Requests submitted prior to this date will not be accepted.  Space for student clubs is restricted from 9:00am to 4:30pm Monday through Thursday due to classroom usage for courses. Please refer to the special events section of this page regarding requests for conferences and special events.

Classroom Reservations:

Penn student clubs must request space by submitting an online room request a minimum of  3 business days (72 business hours) in advance of the request date.  Fridays through Sundays reservations are limited to a maximum of 2 hours per meeting per day. The person submitting the room request will be held accountable for the event, must be present during the event and will be the point of contact for the event.  All room requests must be submitted by a member of a recognized student club.  Individual students, who are not representing a recognized student club are not permitted to reserve space on the Wharton campus.

Updates & Cancellations:

  • The best practice to communicate changes, updates and/or to cancel your reservation is to reply to the confirmation email that Wharton Operations sent you confirming the space for your meeting or event.  If you cannot find your confirmation email you can view a list of your requests via the room request website under “View My Requests”.  From that list you can select the reservation you would like to change, update or cancel by clicking on the email icon, which will auto fill an email to Wharton Operations that contains the specific reservation number for your event.  You can also send and email to scheduling@wharton.upenn.edu with the details of your inquiry, day/time change or notice of cancellation.
  • Please note that a minimum of 48 hours notice is required for cancellation of space.  If you need to cancel your reservation less than 24 hours before your event you will need to call the Wharton Operations Customer Support Center at 215-898-2575.
  • For inquires regarding special events, receptions and conferences please forward the confirmation email that Wharton Operations sent you to eventmanager@wharton.upenn.edu with the details of your inquiry.

Special Events

The Wharton Campus has several event spaces within our buildings for student conferences, receptions, and other events. It is recommended that reservations for special events be placed as far in advance as possible for planning purposes and to avoid conflicts with other events that are being planned.   Reservations for special events will not be accepted within 30 days of the event date. Please review the special events reservation process prior to placing your request, additional information regarding Wharton campus policies can be found here.