Scheduling and Reservations

Space at Wharton is for the exclusive use of Wharton and University of Pennsylvania academic and recognized student club sponsored events. Groups that are not affiliated with the University of Pennsylvania should contact Perelman Quadrangle or University Hospitality Services for space options. Priority scheduling is given to academic classes, mid-term exams, final exams and reading day activity; in addition traditional University events such as New Student Orientation, Family Weekend, Homecoming, Alumni Weekend and Commencement exercises will be scheduled prior to any event requests.

Room Reservation Process

For Wharton Faculty and Staff

For Wharton Students

For Penn Faculty and Staff

For Penn Students

Classroom Space

Note: To learn more about technology in classrooms and reception/event spaces, reserve a computer lab or to schedule a telepresence session please visit Wharton Public Technology.

Conference Rooms – Seat approximately 16 people around a table.

Classrooms – Seat from 20 to 150 people and are either tiered or flat in design with fixed or tablet arm seating, respectively. Please indicate on the room request form the number of attendees for your reservation so that an appropriately size room is scheduled for your event.

The Dhirubhai Ambani Auditorium (G06) – seats 299 attendees

A list of rooms with associated capacity can be found here.

Reception/Event Space

The Patty and Jay Baker Forum – Is located in the lower level of Huntsman Hall.  The Forum is an ideal venue for career fairs, conference registration and standing receptions. This space can be reserved only on Friday, Saturday and Sunday and has a maximum capacity of 300 for a standing reception.

The Huntsman Hall 2nd Floor Lounge – Is located on the 2nd floor of Huntsman Hall. The lounge is a multipurpose space with existing lounge furniture that can be closed off to host a more private event. It offers access to the Koo Family Plaza which is an outdoor green space with patio style furniture. This space can be reserved after 4:30pm Monday through Thursday during the Fall and Spring semesters or during hours of operation on Friday, Saturday and Sunday.  It has a capacity of 150 for a standing reception. Seated events will need to be reviewed with Wharton Operations’ staff.

Koo Family Plaza – Is the outdoor green space located on the 2nd floor of Huntsman Hall. The plaza offers an outdoor alternative for your standing reception. This space cannot be reserved while classes are in session but is available for reservation Friday, Saturday and Sunday.

The Colloquium Level – Located on the 8th floor of Huntsman Hall is comprised of three unique spaces that offer panoramic views of the city of Philadelphia. It is an ideal location for academic conferences and more private receptions.  Note that the 8th floor is the only space in the Wharton Campus that is booked a year in advance.

Hoover Lounge – Located on the ground floor of Vance Hall, Hoover Lounge is a multipurpose space with existing lounge furniture that can be used for career fairs, receptions and dining. The space offers a fireplaces that is available for use in season as well as a small patio for the spring and summer months. The capacity of the lounge is 150 persons as is and varies depending on the setup for seated luncheons or dinners. This space can be reserved after 4:30pm Monday through Thursday during the Fall and Spring semesters or during hours of operation on Friday, Saturday and Sunday.