For Wharton Students

COVID-19 Policies

University Public Health Guidance: As the event host, please review the University’s Public Health Guidance for any updates and changes to policies related to COVID-19.

All other policies are still applicable.

Room Request

For Wharton Student Clubs
Request space for conferences, special events, and club meetings.
Requests for club meetings must be submitted 7 business days prior to the event date.
Before submitting your request, please read any applicable policies listed to the right.

Who Can Submit a Request?

All room requests must be submitted by a member of a recognized student club. The person submitting the room request is the designated event point of contact who will be in communication with Wharton Operations. This event contact must be present during the event.

Individual students who are not representing a recognized student club are not permitted to reserve space on the Wharton campus. If you need to reserve space for academic study or a class project please reserve a Group Study Room or contact the responsible academic department for your course.

Fall Semester Requests

Approved student clubs can submit room requests for regular club meetings as early as April 15th for the upcoming fall semester. Requests submitted prior to this date will not be accepted.  Space for student clubs is restricted from 9:00am to 4:30pm Monday through Thursday due to classroom usage for courses. Please refer to the special events section of this page regarding requests for conferences and special events.

Spring Semester Requests

Space for student clubs is restricted between 8:30am and 5:15pm Monday through Thursday due to classroom usage for courses. Please refer to the special events section of this page regarding requests for conferences and special events.

Time-slot Restraints

On Mondays through Thursdays, club meeting requests can only be accepted for 80-minute time frames that align with the academic scheduling time blocks:

  • 8:30am-10:00am
  • 10:15am-11:45am
  • 12:00pm-1:30pm
  • 1:45pm-3:15pm
  • 3:30pm-5:00pm
  • 5:15pm-6:45pm

Friday through Sunday reservations are limited to a maximum of 2 hours per meeting per day.

Updates & Cancellations

Three options to update or cancel your reservation include:

  1. Please reply to the original reservation confirmation email that you received from Wharton Operations.
  2. On the room request website, click “View My Requests” and select your reservation by clicking on the email icon, which will auto fill an email to Wharton Operations.
  3. E-mail with the details of your inquiry. Please be sure to include your specific request ID number. For special event reservations, please e-mail with the details of your inquiry.

A minimum of 48 business-hours notice is required for cancellation of space by e-mail. For last-minute cancellations or updates, please call Wharton Operations at 215-898-2575.

Special Events

The Wharton Campus has several event spaces within our buildings for academic conferences, receptions, and special events. It is recommended that reservations for special events be placed as far in advance as possible. Please review the special events reservation process prior to placing your request, additional information regarding Wharton campus policies can be found here.

Only organizations directly affiliated with the University of Pennsylvania are permitted to reserve space within the Wharton campus. Academic scheduling, to include finals, mid-terms and reading days receive priority scheduling.  For additional information regarding academic scheduling please visit our academic scheduling page. Annual University-wide events such as, but not limited to New Student Orientations, Family Weekend, Homecoming, Alumni Weekend and Commencement exercises will be scheduled in advance of any special event or conference requests.